1. 1 2.

Type

Bibliographic database management

Importance
Compliance

General





The system:


R1


must provide for creating and maintaining bibliographic records




must support:


R2


MARC21 as defined in http://www.loc.gov/marc/bibliographic/


R3


Dewey (current edition)


R4


Library of Congress classification (current edition)


R5


Library of Congress Subject Headings (current edition)


V1
A/S
MeSH (current edition)


R6


ISO 2108 (ISBN, current revision)


R7


must allow extra local bibliographic fields to be defined


R8


must not impose limits on record, field or subfield size, or the number of fields in a record (beyond that imposed by the MARC format)



Record import and export





The system must:


R9


allow online access to a range of library-defined databases using Z39.50 (current version) and provide for the import of bibliographic records


R10


provide for the import of authority records


R11


provide for the import of records in batch and in realtime, i.e. direct to the cataloguing screen


R12


allow imported records, which match records already on the database, to overwrite or merge with those records, or be rejected, according to library-defined parameters


R13


allow the export of records in MARC21 exchange format



Record creation and editing





The system must:


R14


provide a full-screen edit interface for creating bibliographic records


R15


allow for library-defined templates for different types of material, e.g. monographs, serials


R16


provide both a MARC and labelled input interface


R17


prevent the creation of duplicate records by allowing pre-searching and matching on various fields including control numbers (ISBN, ISSN)


R18


allow existing records, from external sources or the internal database, to be copied and used as the basis for a new record


R19


allow data common to more than one record to be duplicated for a succession of records


R20


validate ISBN-10 and ISBN-13


R21


validate ISSNs


R22


allow for adding new copies to an existing record


R23


provide for the online deletion of bibliographic records; it must not be possible to delete a bibliographic record if it still has item (copy) records attached


R24


provide for immediate retrieval on all access points defined by the library



Authority control





The system must:


R25


support MARC21 Authorities format




allow for authority control on certain fields, to include:


R26


authors


R27


subjects


R28


series


R29


provide for the creation, editing and deletion of authority records


R30


allow access to authority records during record creation for checking/selecting headings


R31


allow display of works associated with an authority heading


R32


allow for global changes of headings and merging of headings, with associated records amended automatically



Electronic resources



R33


The system must allow for the input of URLs, URNs and other URIs in bibliographic records for electronic location and access information


R34

The system must incorporate a link checker




Item (copy) record management



R35


The system must allow unique item identifiers (e.g. barcodes, RFID tags) to be assigned to item records on the system


R36


There must be no effective limit to the number of item records linked to the bibliographic record


R37


It must be possible to specify library-defined defaults for item data and to copy item data from one record to another


R38


It must be possible to mark copies as withdrawn or deleted


R39


The system must give a warning if the last copy is being withdrawn or deleted


R40


It must be possible to assign a replacement item identifier to an item, and transfer all transaction data to the new item record



Stock management



R41


The system must provide a stock checking facility, allowing the use of portable devices to store and upload item identifiers (e.g. barcodes, RFID tags) to the database, and report inconsistencies


R42


The system must provide routines for bulk changes of data, e.g. location, loan category